Senior Administrative Assistant

Full-time

Salary: $65,000-$70,000 based on experience

​

About The Agency

Jewish Family and Child Service is a multi-service, client-centered, family service agency and a Children’s Aid Society.  We support the healthy development of individuals, children, families, and communities through prevention, protection, counselling, and education and advocacy services, within the context of Jewish values.​

​

About the Role

We are seeking a highly skilled, professional, and proactive individual to join our team as a Senior Administrative Assistant, supporting multiple directors and contributing to cross-agency priorities. This role demands exceptional organizational skills, sound judgement, and the ability to anticipate needs and take initiative. The Senior Administrative Assistant must be tech-savvy, adaptable, and able to manage sensitive information with professionalism, discretion, and strong attention to detail. 

This position provides coordinated administrative support to directors, board committees and agency-wide initiatives. This includes managing complex scheduling, preparing and maintaining documentation, supporting Risk Management and Health & Safety processes and coordinating special projects. This position is outside of the bargaining unit. 

 

Key Responsibilities:​​

• Provide high-level administrative support to multiple directors, including complex calendar management, meeting
  preparation, and correspondence.

• Coordinate and support Board Committee meetings, including logistics, minute taking and distribution of materials.

• Maintain centralized records for senior management, board documentation and strategic submissions.

• Support the Risk Management Steering Committee, the Joint Health & Safety Committee and cross-agency groups.

• Lead the administrative requirements associated with accreditation cycles (e.g. CCA, HPCO) and assigned projects
  including timelines, deliverables and document control.

• Coordinate Serious Occurrence Reporting (SOR) tracking and following up with staff and the Ministry.

• Liaise with building management and vendors regarding maintenance, cleaning and security as needed.

• Coordinate logistics for internal training and staff events.

• Provide back-up support to the Executive Assistant as needed.

• Represent JF&CS in Agency-wide initiatives.

• Exercise discretion, professionalism, and confidentiality in all aspects of the role.

• Perform other duties as assigned.

What You Will Bring:​

• Post-secondary diploma or degree in Office Administration, Business, or related field, or equivalent experience.

• Minimum 5 years of progressive administrative experience, preferably supporting senior leadership in a non-profit, public sector or human services setting.

• Experience in managing executive-level schedules, documentation, and communications.

• Strong organization and time management skills with the ability to manage multiple priorities under pressure.

• Proven ability to use sound judgement, demonstrate initiative, and anticipate the needs of senior leaders.

• Detail-oriented, dependable and highly responsive to deadlines.

• Familiarity with government funder reporting (e.g. SORs, Ministry quarterly reports) is an asset.

• High degree of proficiency with Microsoft Office, videoconferencing tools, and digital collaboration platforms.

• Excellent interpersonal and communication skills to engage effectively with staff, board members, and external partners.​

​

If you are interested in applying for this position, please click "Apply Now" above to submit your resume and cover letter. 
 
Jewish Family and Child Service is committed to the principle of equal opportunity in employment and welcomes candidates from diverse backgrounds. Accommodations during all phases of the hiring process will be made wherever possible. Please advise us if any accommodations are required. 
 
We thank all applicants for their interest; however, only those considered for an interview will be contacted.
To learn more about Jewish Family and Child Service, please visit: www.jfandcs.com | www.facebook.com/jfandcs

​