Disclosure Clerk

Part-time; Permanent; 21 hours per week, potential evenings

Salary: $59,000 - $72,000, pro-rated based on a three-day workweek

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About The Agency

Jewish Family and Child Service (JF&CS) is a multi-service, client-centered, family service agency and a Children’s Aid Society. We support the healthy development of individuals, children, families, and communities through prevention, protection, counselling, education, and advocacy services, within the context of Jewish values. We welcome candidates from all backgrounds to join our diverse and inclusive environment.

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About The Role

We are seeking a part-time Disclosure Clerk. The incumbent will be responsible for preparing file disclosures and responding to access to information requests. This includes, but is not limited to, processing records checks, file summaries, and requests from other CAS agencies, clients or former clients, legal representatives, court-ordered disclosures, the Office of the Children’s Lawyer, and various community partners. The Disclosure Clerk will complete these requests in accordance with the relevant legal frameworks and legislation, including the Child, Youth and Family Services Act (CYFSA) and the Personal Health Information Protection Act (PHIPA).

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Key Responsibilities: 

• Request and receive all required documents from party requesting access to information or disclosure, prior to providing the file.

• Identify and request all necessary case documentation and obtain these documents from CPIN, Matrix and legacy systems as required.

• Receive access to information and disclosure requests and prioritize based on type and timelines.

• Complete all access to information and disclosure requests in accordance with the applicable policies, procedures, legal requirements, legislation and timelines.  Use redacting software as necessary to complete these requests.   Provide summaries of pertinent information as required.

• Maintain an up-to-date system to track access to information and disclosure requests and completions. 

• Communicate with JF&CS staff, clients, external agencies, and community partners, as required.

• Complete all forms and closing procedures, as required.

• Perform other duties as assigned

 

What You Will Bring:

• Accredited College Diploma in Paralegal or Law Clerk.

• Two (2) years’ experience in a related field working with legal disclosures.

• Experience working within Child Welfare and/or Indigenous Child-Wellbeing setting would be considered an asset.

• Basic knowledge of the Child, Youth & Family Services Act (CYFSA), of child protection proceedings.  Basic knowledge of privacy legislation and practice in Ontario, including Personal Health Information Protection Act (PHIPA).

• Demonstrated ability to deal with sensitive information and adhere strictly to privacy and confidentiality policies and practices. 

• Demonstrated superior attention to detail and sound judgement.

• Knowledge of Agency programs and services.

• Proficiency in the use of technology, including Adobe Pro.

• Demonstrated understanding of filing systems.

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If you are interested in applying for this position, please click "Apply Now" above to submit your resume and cover letter. 
 
Jewish Family and Child Service is committed to the principle of equal opportunity in employment and welcomes candidates from diverse backgrounds. Accommodations during all phases of the hire process will be made wherever possible. Please advise us if any accommodations are required. 
 
We thank all applicants for their interest; however, only those considered for an interview will be contacted.

To learn more about Jewish Family and Child Service, please visit: www.jfandcs.com | www.facebook.com/jfandcs

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